Description
Are you recognized for your organizational skills, rigor, and ability to stay on track in a dynamic environment?
Do you enjoy being at the heart of the action, supporting management, and contributing concretely to the success of a growing company?
Do you wish to evolve in a human, ambitious, and rapidly expanding technology firm?
At e3K, we support SMEs in their digital transformation through the Odoo ERP solution. Our growth relies on the expertise of our teams, as well as a solid and efficient internal structure.
As an executive assistant, you will play a key role in the organization, coordination, and smooth operation of strategic operations. You will be a true right-hand person for management and will actively contribute to the fluidity of communications and priorities.
You will work in a collaborative and engaged team, where autonomy, trust, and proactivity are valued.
Responsibilities
- Coordinate the logistics of management and team meetings.
- Communicate with partners, collaborators, and clients by phone and email.
- Perform filing, receiving, and sending documents.
- Review, write, and format various professional documents.
- Create client files and submit documents for signature via the internal portal.
- Follow up with clients, particularly regarding unpaid invoices.
- Design and format PowerPoint presentations.
- Respond to the varied administrative needs of departments.
Perform various administrative tasks: opening files, invoicing, collaborating with the entire team.
Qualifications
- College diploma (DEC) in administration, office technology, secretarial studies, or a related field.
- Relevant experience of 3 to 5 years in an executive assistant role or strategic administrative position.
- Excellent command of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Strong proficiency with technological and collaborative tools (ERP, CRM, digital platforms — Odoo is an asset).
- Excellent command of French and very good knowledge of English, both spoken and written.
Experience in coordinating complex schedules, organizing meetings, and managing multiple priorities.
Desired profile
- Exceptional organizational skills and a strong ability to structure information.
- Autonomy and proactivity: you anticipate needs and propose solutions.
- Discretion and professionalism in handling confidential information.
- Excellent communication and interpersonal skills.
- Ability to work effectively under pressure and manage multiple files simultaneously.
- Rigorous, detail-oriented, and able to maintain a high level of quality.
Team spirit and a desire to actively contribute to the success and growth of the company.
What e3K offers you
A flexible work environment with the possibility of remote work and adjusted hours.
Modern offices in Brossard, Montreal, and Laval.
A continuous professional development program.
A team culture focused on collaboration, mutual support, and innovation.
The chance to work on diverse projects with clients from different sectors.
Send us your resume now and join a team that propels SMEs towards excellence with Odoo!
Our advantages
Casual and dynamic atmosphere
Here, enjoying work is a priority.
Modern and accessible offices
We are present in Brossard, Montreal, and Laval.
Flexible work
Work where you are most effective and at your own pace.
Shorter Summer Hours
Shortened Fridays to enjoy the nice weather.
Team Events
Monthly 5@7s, team building activities, team lunches.
Work-family balance
Flexible schedule to adapt to your reality.
Well-being at work
Need a break for a yoga class or physical activity? We encourage you to do it!
Group RRSP
We contribute to your financial future.
